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Use of UCI name/trademarks on event elements such as giveaways, signage, etc.Open flames (such as candles, cooking devices with flames, sternos, etc.).A meeting or event in a classroom/lecture hall on a weekend.Activities/Minute-to-win-it games and carnival-like games/pieing.Five or more Ring Mall spaces (or another outdoor venue of a similar size such as plazas).Non-food sale fundraising (such as the sale of clothes, jewelry, or tickets).Free-standing, temporary structures/displays/Greek letters.Weeklong Ring Mall events or activities.Events open to others outside of your organization with a guest speaker.The following elements add complexity to the event planning process and are examples of what constitutes a “Special Event:” Lead times are listed as the minimum-more processing time may be required depending on size or scope.Ī Special Event is often more complex to plan than an organization meeting and typically requires at least 30 to 90 days of planning time. Indicated lead times are calendar days, excluding university holidays and building closures. For questions regarding lead time requirements, please contact the SCES Administrative Office at 949.824.5252. Please refer to the guide below for minimum lead times by event types and descriptions. Late booking fees may apply in some cases. University holidays and building closures could increase the required lead time. Unfortunately, event requests made with less than the lead time indicated below will generally need to be booked for a later date. A request that does not allow for the necessary processing time will necessitate the selection of a date further out that accounts for the time to obtain approvals and secure partner resources. For example, an event with additional approvals or that requires resources from other UCI departments or event service providers will require additional processing time. If an event request or event information is received with insufficient processing time, Student Center & Event Services (SCES) will advise and assist the client in identifying viable alternative event dates. Event DateĮvent lead times vary based on the size and scope of an event some events fall under the UCI Major Events Policy 900-15. View more information about calendar activity at the UCI Academic Calendar. SCES must be given permission by UCI University Registrar first in order to reserve General Assignment Classrooms and lecture halls. General Assignment Classrooms and lecture halls are only available for meeting and events after the course-coded class schedule has been finalized for a given quarter. These priorities are based on recommendations from the Student Center Board of Advisors in combination with related campus policies and procedures.Īll requests for use of the Student Center and outdoor event space will be considered on a first-come, first-served basis within the priority guidelines. The following criteria will be applied to RCO events scheduled in the Student Center and outdoor venues booked by Student Center & Event Services in order to place emphasis on events intended for UCI students while providing programming opportunities to University of California departments and external individuals or organizations. Virtual Meetings and Events at UCI Booking Release Window

The free downloads, calendar of events, opportunity drawings, and other activities on this page are interactive ways to stay connected. New products and online activities are provided as a service to our community members in support of shared social, recreational, educational and cultural pursuits. Student Center & Event Services is stepping up to provide the best platform available for bringing the UCI community together. There is no limit to how many special events you can host in other venues managed by SCES. Registered Campus Organizations are allowed a maximum of two special events per academic year in the Student Center Conference Center. Please take into consideration the Event Lead Times below when submitting an event request. SCES will review your request and contact you to further discuss your options.Įvent requests may only be accepted from authorized signers from an RCO. To book a special event through Student Center & Event Services, please log in to UCI Eventive and submit a new event request. Student Center & Event Services assists student authorized signers from Registered Campus Organizations (RCOs) with booking the Student Center, Aldrich Park, plazas, Ring Mall, Mesa Field, Pelennor Field, and classrooms and lecture halls for special events. Venue Information – Ring Mall Special Events Find locations and diagrams for Ring Mall.

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